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DATES TO REMEMBER

https://www.kansasstatefair.com/p/participate/commercial-vendors/commercial-vendor-info/dates-to-remembe

DATES TO REMEMBER
- February 15 - First half payment & signed agreements due
- February 22 - Late Fees applied
- March 1 - Cancellation notices sent out
- July 1 - Apply for “Special Event” Sales Tax Clearance Certificate
- July 15 - Final date for all Item & Menu Changes
- July 15 - Second half payment due
- July 22 - Late Fees applied to past due second half payments.
- August 1 - Final date for Drawing, Giveaway & Special Activity Applications
- August 1 - Final date to receive WRITTEN NOTICE of License Agreement cancellation. Any cancellations after this date WILL NOT receive a refund.
- August 15 - All Advance Gate Ticket Orders are due.
- August 15 - Certificate of Liability Insurance (COI) due for coverage of Fair dates
- August 15 - Final date for Menu Pricing
- August 18 - Credential pickup begins if we have all required documents.
- August 22 - Outside Exhibitors begin display set-up.
- August 30 - Fair Office is open 8am - 5pm
- August 31 - Fair Office is closed.
- September 1 - Inside exhibitors may begin setting up booth spaces. Exhibit buildings are open from 8am - 5pm.
- September 2, 3, 4 - Exhibit buildings open from 8am - 8pm for set-up.
- September 5thru 14 - 2025 Kansas State Fair
- September 15 thru 19 - Fair Office open 8am - 5pm
- September 16 - Inside Exhibitor displays/booths should be completely removed from buildings.
- September 18 - Outside Exhibitor displays/booths should be completely removed from Fair grounds.